For appointment to this grade, an officer must have: 

1. Holds bachelor’s degree in law from a university recognized in Kenya; 

2. Is an Advocate of the High Court of Kenya; 

3. Has at least five years’ experience as a Corporation Secretary or a similar governance role; 

4. Is a member in good standing of the Institute of Certified Public Secretaries of Kenya; 

5. Membership in the Law Society of Kenya (LSK); 

6. Proficiency in computer applications; and

7. Meets the requirements of Chapter Six of the Constitution.

JOB PURPOSE

The Board Management and Legal Services office shall be responsible for providing Board Secretarial and related services to the Board of Directors, advice to the Board and management and ensuring effective and efficient management of contracts agreements, Memoranda of Understanding (MoUs), as well as compliance with policy, legal and regulatory framework.

JOB DESCRIPTION

1. Assisting the Chief Executive Officer in providing secretariat services to the Board;

2. Providing Guidance to the Board on their roles and responsibilities and on matters of governance;

3. Assisting the Board in Carrying out Board induction and training, Updating the Board and Committee Charters, Preparation of Board work plans, Board Evaluation, Governance Audit and Implementation of the Code of Conduct and Ethics;

4. Ensuring Timely preparation and Circulation of Board and Committee papers and Minutes;

5. Be the Custodian of the Seal of the Organization and Account to the Board for its use;

6. Maintaining and updating the register for conflict of interest;

7. Ensuring Board Members are aware of all the relevant laws affecting the organization;

8. Ensuring that annual returns are promptly filed with relevant authorities;

9. Arranging the business of the Board’s meetings, keeping records of the proceedings of the Board and performing other duties as the Board may direct;

10. Providing advice on legal and corporate matters to the Board through interpretation and writing legal opinions;

11. Coordinating and ensuring representation of the Authority in courts or other judicial authorities;

12. Drafting and reviewing Leases, Contracts, Licensing Frameworks, Service Level Agreements, Memorandum of Understanding, leases and other legal documents to ensure compliance with statutory requirements and the Authority’s policies;

13. Liaising with the Attorney General, law enforcement agencies and stakeholders on all legal matters;

14. Ensuring that Legal Audit Compliance is carried out to confirm compliance with relevant statutory requirements;

15. Overseeing the implementation of Mwongozo, the Code of Conduct at the Authority; 

16. Formulating, drafting and facilitating gazettement of declared and suspended facilities, Rules, Regulations and Directives issued by the Authority;

17. Participating in the formulation and development of the Authority’s Strategic plan including monitoring and evaluating the implementation of work plans relating to the formulation of an enabling legal and regulatory framework aimed at protecting member contributions;

18. Provide technical leadership and strategic direction in the development, implementation and evaluation of professional legal services; and

19. Protect SHA rights and privileges and interest in intellectual property and other product innovation(s).

For appointment to this grade, an officer must have: 

1. Nine (9) years cumulative experience, three (3) years of which should have been at the grade of Assistant Office Administrator I or in a comparable position in the Public or Private sector; 

2. Holds Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC)/recognized institution;

3. Membership to a relevant professional body in good standing; 

4. Proficiency in computer applications; and

5. Demonstrated merit and ability as reflected in work performance and results.

JOB PURPOSE

The Office Administrative Officers are responsible for ensuring an organization's operations run smoothly by effectively managing calendars, handling communication, and maintaining office records.

JOB DESCRIPTION

1. Taking oral dictation;

2. Using e-office to research and process data;

3. Operating office equipment;

4. Attending to visitors/clients;

5. Handling telephone calls; 

6. Booking rooms and conference facilities;

7. Handling customer inquiries and complaints;

8. Ensuring security of office records, equipment, and documents, including

classified materials;

9. Ensuring security, integrity, and confidentiality of data;

10. Updating an up-to-date filing system in the office;

11. Preparing responses to routine correspondence;

12. Managing office protocol and etiquette;

13. Managing petty cash;

14. Identifying areas of risk in the department;

15. Implementing the department’s charter;

16. Promoting Business Process Re-engineering (BPR);

17. Implementing the business continuity plan for the department; and

18. Fostering a corporate culture that promotes ethical practices and good corporate citizenship.

For appointment to this grade, an officer must have: 

1. Cumulative service period of three (3) years relevant work experience in the grade of Administration Officer II or in comparable position in the Public or Private sector; 

2. Bachelor’s Degree in Public/Business Administration, Office Management, and

Social Science or equivalent qualifications from a recognized institution;

3. Proficiency in computer applications; and

4. Shown merit and ability as reflected in work performance and results.

JOB PURPOSE

This cadre will be responsible for providing support services in transport logistics, office management, outsourced services, asset inventory and other related support services to the organization.

JOB DESCRIPTION

1. Identifying proper office accommodation of staff within the Authority;

2. Monitoring the movement of equipment;

3. Ensuring office machines are serviceable;

4. Implementing renewal of insurance policies/visas/transport Licensing Board

certificates;

5. Ensuring the maintenance of the Authority’s assets; and signing of vehicle work tickets;

6. Supervising administration staff including drivers and office assistants;

7. Ensuring maintenance of office equipment and machines;

8. Monitoring the location and movement of equipment;

9. Maintaining records of the Authority’s assets; and

10. Ensuring daily and weekly cleaning services at the Authority.